The Administrative and Financial Assistant at First United Methodist Church will provide a warm and welcoming atmosphere for anyone who walks through the church doors. They oversee the daily functions of the church office, and they also function as the in-house financial secretary. The Administrative and Financial Assistant supports both the Lead Pastor and Associate Pastor and reports directly to the Lead Pastor.
Office Hours: 8:00 a.m. – 4:30 p.m. (Monday-Thursday), 8:00 a.m. –12:00 p.m. on Friday as needed to complete administrative tasks
Supervisor: Lead Pastor
Title: Administrative and Financial Assistant/Office Manager
Duties and Responsibilities:
Administrative Tasks:
- Assist Pastors with phone calls, correspondence, mailings, meetings, Conference paperwork, and end-of-year statistical tables
- Greet people when they enter the building/office and assist with any questions
- Restock and order paper supplies
- Maintain church calendar
- Program door scheduling for various events that take place at the church
- Oversees/prepares communications (weekly newsletter, bulletin, Facebook announcements, any special all-church emails as requested by Pastors)
- Answer phone calls and direct any phone calls to appropriate staff
- Check and respond to emails throughout the day from the main church email account (office@mcphersonfumc.com)
- Create worship Powerpoint for the upcoming Sunday
- Assist people with food and/or diapers if Outreach Coordinator is unavailable
- Organize volunteer schedules for Greeters, Ushers and Sound/Tech Booth
- Keep office organized and well-maintained
- Other duties as assigned
Financial Tasks
- Tracking individual contributions in Church Management Software (Breeze) and providing statements to donors.
- Preparing weekly deposits and delivering to the bank.
- Providing dates and amounts of deposits and any specific account codes for contributions to CPA.
- Preparing invoices, bills, and reimbursement requests and identifying the corresponding account codes.
- Matching receipts to credit card statements.
- Serving as an authorized signer for checks and bank accounts.
- Mailing QCD letters weekly.
Staff/Volunteers Who Report to Administrative/Financial Assistant: None
Job Type: Full-time
Pay: $17.00 - $19.00 per hour
Expected hours: 36 – 40 per week
Benefits:
Schedule:
