Jobs

The Administrative Assistant serves as the assistant to the Chief Academic Officer and organizes all functions of the academic office (other than those responsibilities covered by the Registrar). This position is responsible for assisting the Chief Academic Officer in administrative matters relating to the overall management of the academic operations of the College. The incumbent is responsible for the efficient operation of varied and strategic administrative duties, including service as the liaison between the Chief Academic Officer and the College at large. 

DUTIES ·

• Order supplies, maintain records management database systems, and perform basic bookkeeping work ·
• Answer telephones and give information to callers or visitors, take messages, or transfer calls to appropriate individuals ·
• Attend meetings, record minutes, and take notes ·
• Compose, type, and distribute meeting notes, routine correspondence, and reports ·
• File and retrieve college documents, records, and reports  ·
• Conduct research, compile data, and prepare papers for consideration in conjunction with the Chief Academic Officer.
• Provide oversight for departmentally sponsored events ·
• Communicate excused absences to faculty ·
• Open, read, route, and distribute incoming mail  ·
• Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.  ·
• Resolve concerns regarding policies and procedures ·
• Provide College constituents with guidance in handling problems and in resolving escalated complaints or disputes
• Review work done by others to check for correct spelling and grammar, ensure that College policies are followed, and recommend revisions ·
• Set up and maintain paper and electronic filing systems for records ·
• Embody and model a growing spiritual walk in alignment with the Christian faith and the basic beliefs, tenants, and values of the institution